Category Archives: Services

New product offering – Audit Shield offers peace of mind

Suffice to say, the past year has brought many changes and challenges. One result is that the CRA has stepped up their enforcement efforts with more audits. If you and your business are subject to an audit, this can involve significant cost to you because of the added fees to for Nevcon to respond to such requests.

Audit ShieldWith this in mind, I choose to offer Audit Shield as additional add-on protection for these costs. It might seem like a significant cost when you first look at the pricing, but once you factor in the amount it would cost you for an audit, I hope you’ll see that it’s good and proactive. Audit shield covers up to $10,000 (Cdn) in fees to help you respond to an audit request by CRA.

If you are a current Nevcon Accounting client, you will have received or will soon receive an email message with more details on how you can take advantage of this new offering. The message will spell out more of what they do and do not cover. For small businesses and sole proprietors, it’s a smart business decision.

If you are considering becoming a Nevcon Accounting client and would like to learn more about Audit Shield as part of what we can provide, contact us for more information.

Changes to the way the Nevcon Accounting client portal works

Over the last few months, Nevcon Accounting has been reviewing the way it collects documents and gives you a copy of your personal tax returns. Previously, we have been using e-courier to send you any sensitive documents securely, including any documents needing to be signed. Well, this has been a great product over the last six years, but we have outgrown the services it provides. The only way to continue using it would be to introduce other services, which would have meant having everyone perform multiple logins. The service was fine, but we have found it to be a bit lacking in clear navigation and it was getting harder for long-term clients to find information on older returns.

Nevcon Accounting client portal login

With this in mind, we started looking at different solutions that would let us expand how we share information to you. As a result, we are introducing a new, improved client portal. The new portal is more like what everyone is used to in that it is a folder-based design with different folders for each tax year. Over the next few months, as you do your taxes with Nevcon, we will be sending you an invitation to set up a password to the email address we have on file. You will notice different folders and one will hold all copies for your personal tax returns. Nevcon will be slowly moving over the old return information to the new portal so you only have one place to go for everything.

One particular area of improvement is the upload folder. This will allow you to upload your tax slips or information securely without having to use email. Once you have uploaded a document, we automatically receive an email letting us know.

Another enhanced area is the items requiring signature. This area will have any documents that need a signature by you. An additional benefit is that, where allowed, you will be able to digitally sign the documents and once done, it will automatically notify us of the completion.

Overall, this will let you find historical information much easier and faster. The added benefit of being able to digitally sign documents will greatly improve the turn around times for all transactions and deadlines.

We have decided to make this the year of improvements. Our systems that we used have been static for the last 10 years – still reliable but perhaps lacking in new features and enhancements – and this year our goal is to make your experience with us much more straightforward, efficient and hey, maybe even fun!

Announcing our new Cumulus Accounting service packages

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In today’s changing world of technology improvements, the accounting field has not stayed static. The practises of the industry have been changing for the better to make it easier for companies and entrepreneurs to get faster and more up-to-date information from anywhere.

It used to be that everyone had desktop accounting software and everything had to be entered individually. The accounting industry is now moving to an online world where your banking information is connected directly into your accounting system, and expenses are scanned and automatically pushed into the system. Now you can even have clients pay you electronically on the spot and have the transactions all done for you.

Nevcon Accounting has come up with a better way to ensure your accounting is up-to-date, accessible on any device, and allows you to bill from where you are. With the right add-ons, you can also accept payments while at your clients using Visa, MasterCard or Interac, or email an invoice which can be paid by Visa or MasterCard when you’re back at your office.

Cost is always a factor in any service being offered. For businesses large or small, we have designed various packages to meet your needs that are reasonable on a flat rate basis. Know your monthly cost up front and don’t worry about unexpected charges.

With all this in mind, we’re launching a new service call Cumulus Accounting. It’s a cloud based service that allows you to do what you do best – your business – and to take advantage of new technologies that make your life easier. You get the experience and oversight of a professional accountant, and a predictable monthly fee which will mean no surprises on your bill. It’s the same every month. This service allows you to access your business from anywhere in the world where you have internet access, take care of invoicing or receive payments, and submit expenses on the spot so you can keep better track of your business.

Take a look here at the selection of service packages we have to offer. Choose a plan that suits your current needs, and contact us for more information.

For taking charge of receipts when you’re on the go …

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Have we mentioned how much we love Receiptbank? We recommend it to all our clients, and we’re enthusiatic users of the app ourselves. As Receiptbank points out, its mobile app is ideal for:

  • Taxi receipts
  • Train tickets
  • Restaurant/cafe receipts
  • Anything you get out-and-about!

Take a look at this quick and easy video to get up and running!

Psst … Did you know you can use Receiptbank for invoices you receive by email, too?

Hubdoc – an indispensable tool for any business

Continuing with the different types of technologies I use, I’d like to discuss Hubdoc. I first saw a demonstration of Hubdoc about two years ago, and thought it was an interesting product that could benefit me and my clients. As always, I’m the tester for new software and other solutions, as I believe I should understand it and see what happens in real world use. It’s always amazing how many products I thought were a great idea on paper … and when I started to use them I found out fast that they would not be suitable for myself or my clients’ needs.

hubdoc-logoHubdoc is an application that can grab you bank statements, utility bills or anything else for which you have recurring invoices. Hubdoc is constantly adding new links to different sites so the software can automatically get bills and statements that are stored on a secure site for you to view. You can also have the system push the information for bills to QuickBooks online, so you don’t have to enter it and it will give you a copy of the bill in the transaction so you can view it whenever you want. You are also able to upload PDFs to the site.

At first, I wasn’t so sure that this would be useful, but as I started to add my bank feeds and other bills I became increasingly amazed at what it could do. Just setting up my bank feed, I ended up with close to three years worth of statements for me to view (this depends on if you have electronic statements already set up). It also brought in the information on any payment I’d made via email transfer, so I could easily see who I was paying on them instead of the statement just saying “email transfer” and not identifying the recipient. I was quickly becoming very impressed! As I have added different billers to the account and uploaded others, I figured out what this system is really great at: EASY ACCESS to all your statements and bills

Hubdoc is all about having to source documents, to be able to verify something or to have handy when you have a CRA audit and need to produce documents for them. This is where Hubdoc becomes invaluable. As well as always putting a PDF of the invoice in your online accounting software, it also allows you to access every invoice at any time from your computer. No more going into a filing cabinet or storage box to find that invoice … hoping it’s in the right folder. As an accountant, I also can access clients’ documents so if they have a problem with a bank reconciliation I can see the statement at the same time as my client, so I can see and understand problems and know quickly how to correct them.

So if you ask me, I tell any client that Hubdoc is an indispensable tool for any business.

Technology is wonderful … most of the time

Technology is wonderful … most of the time. Continuing on from my scanner discussion and how I use technology to go paperless, we should talk about what accounting software I use.

I have used different systems over the years, from Sage 50 to Accpacc and QuickBooks desktop software. In my own practise, I tend to see something new and innovative and will try it out so that when clients are using it I have the experience needed to help them with problems. A few years ago, I decided that I wanted an accounting system that allowed me to work on whatever computer I was on, no matter what location I was at. Normally a desktop solution cannot do this unless it’s installed on a laptop which I always had to take with me. (I still do carry a laptop with me everywhere).

I started using hosted solutions which at the time was the only thing available and allowed me access no matter where I was, but it was expensive. A few years ago, Intuit QuickBooks came out with an online version. Was it the best software out there? Not compared to a desktop version, but it was the best of online software available. I started using the software for testing so I could understand how it works and what sort of client it would be good for. Back then it was not suitable for all situations and even today … well, it is greatly improved, but it still is not suitable for some clients.

intuit-quickbooksWith QuickBooks online, as you set it up, you input your online banking information so the program can fetch your bank feeds and match it with cheques you have written, customer payments and so on. At first I thought this was totally unhelpful, but as I used the product more and more I notice just how easy it was to notice items I had not entered and to have the software do it for me. Is it perfect? Of course, not. I have noticed occasionally the bank sends the information twice at different times (sometimes months after it happens), the payroll system is still being improved along with the sales tax system. But overall, it is a good product that is continually improving with pricing that is less that a traditional desktop system.

I signed up for the accountant’s edition as, of course, I’m an accountant. As the name suggests, that version is only available to accountants and bookkeepers. It allows me to access client files with their approval so I can see what the problem is in real-time as they are trying to do something. I also can offer it to my clients at a wholesale rate which is cheaper than the advertised rate. If you wanted to pay them directly it can be done, but my discount expires within the first year. If I pay the bill and bill you the discount, it’s for as long as you are a Nevcon Accounting client.

There are lots of other online products around like SageOne, Freshbooks, Wave and more. Is QuickBooks online better then the rest? In some ways, I find it better then the others, but what I find good for me may not be ideal for you. That is why I’m here so I can go over your needs and ensure the software you pick is suitable to you and your business requirements.

Over the next little bit, I’m going to go over the different apps I use and why I think they are great. Stay tuned!